Privacy Policy

Salsa-Tropical (“We”) are committed to protecting and respecting your privacy. This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is Salsatropical Dance Company Ltd.
This policy only applies to our site. If you leave our site via a link or otherwise, you will be subject to the policy of that website provider. We have no control over that policy or the terms of the website and you should check their policy before continuing to access the site.

INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:
• Information that you provide by filling in forms on our site www.salsa-tropical.com (our site). This includes information provided at the time of registering to use our site, subscribing to our service or requesting further services. We may also ask you for information when you report a problem with our site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
• Details of your visits to our site including, but not limited to, traffic data, location data, weblogs, operating system, browser usage and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.

IP ADDRESSES AND COOKIES

We may collect information about your computer, including, where available, your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way.
We may obtain information about your general internet usage by using a cookie file that is stored on your computer’s hard drive. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:
• To estimate our audience size and usage pattern.
• To store information about your preferences, and so allow us to customise our site according to your interests.
• To speed up your searches.
• To recognise you when you return to our site.
You may refuse to accept cookies by activating the setting on your browser, which allows you to refuse the setting of cookies. However, if you select this setting, you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

WHERE WE STORE YOUR PERSONAL DATA

The data that we collect from you may be transferred to and stored at a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storage, or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

USES MADE OF THE INFORMATION

We use information held about you in the following ways:
• To ensure that content from our site is presented in the most effective manner for you and for your computer.
• To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
• To carry out our obligations arising from any contracts entered into between you and us.
• To allow you to participate in interactive features of our service when you choose to do so.
• To notify you about changes to our service.
We may also use your data or permit selected third parties to use your data to provide you with information about goods and services which may be of interest to you and we or they may contact you about these by [post or telephone].
If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data.

DISCLOSURE OF YOUR INFORMATION

We may disclose your personal information to third parties:
• In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

HOW LONG WE KEEP YOUR PERSONAL INFORMATION FOR

 If we collect your personal information, the length of time we retain it is determined by a number of factors, including the purpose for which we use that information and our obligations under other laws.

We do not retain personal information in an identifiable format for longer than is necessary.

We may need your personal information to establish, bring or defend legal claims, in which case we will retain your personal information for 7 years after the last occasion on which we have used your personal information! 

The only exceptions to this are the following:

• The law requires us to hold your personal information for a longer period, or delete it sooner;
• You exercise your right to have the information erased (where it applies). We do not need to hold it in connection with any of the reasons permitted in this section 7 or because we are required under the law (see further Erasing your personal information or restricting its processing in Section 8.6). In limited cases, the law permits us to keep your personal information indefinitely, provided we put certain protections in place.

YOUR RIGHTS

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at salsa @ salsa-tropical.com.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

ACCESS TO INFORMATION

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes.

CONTACT

Questions, comments, and requests regarding this privacy policy are welcome and should be addressed to our email address: salsa@salsa-tropical.com

GDPR CCTV Policy for Salsatropical Dance Company Ltd

1. Introduction

Salsatropical Dance Company Ltd is committed to protecting the privacy and security of personal data, including data captured by our CCTV systems. This policy outlines the use, management, and access of the CCTV system in compliance with the General Data Protection Regulation (GDPR).

2. Purpose of CCTV

The CCTV system is deployed for:

• Enhancing the safety and security of our employees, customers, and property.
• Preventing, deterring, and, if necessary, investigating unauthorised access, theft, or other criminal activities.
• Ensuring compliance with health and safety policies.

3. Scope

This policy applies to all employees, contractors, visitors, and customers within the premises of Salsatropical Dance Company Ltd, where CCTV is operational.

4. Legal Basis for Processing

The use of CCTV by Salsatropical Dance Company Ltd is based on the legitimate interest of ensuring the safety and security of its premises, assets, and individuals on site. The deployment of CCTV is conducted in a manner that respects the privacy rights of individuals in accordance with GDPR principles.

5. Data Protection Impact Assessment

Prior to the installation of CCTV systems, a Data Protection Impact Assessment (DPIA) is conducted to assess the necessity and proportionality of using CCTV for its intended purposes and to address any privacy impact.

6. Signage and Notification

Clear and conspicuous signs are displayed at all entrances and within areas covered by CCTV, notifying individuals of the presence of CCTV, the purpose of its use, and contact information for further inquiries.

7. Access to CCTV Footage

Access to recorded CCTV footage is restricted to authorised personnel only, based on their role and the necessity to access the data for the purposes outlined in this policy. Requests for access by external law enforcement agencies will be handled in compliance with GDPR requirements and applicable laws.

8. Data Retention

CCTV footage is retained for a period not exceeding 2 days unless retained for the investigation of an incident or where legally required. After this period, the footage is securely deleted or anonymised.

9. Rights of Individuals

Individuals have the right to access personal data captured by CCTV in accordance with GDPR. Requests for access, rectification, or erasure of personal data are processed in line with GDPR procedures.

10. Data Security

Salsatropical Dance Company Ltd implements appropriate technical and organisational measures to ensure the security of CCTV footage, preventing unauthorised access, alteration, disclosure, or destruction.

11. Policy Review and Update

This policy is reviewed annually or as necessary to reflect changes in legal requirements, technological advancements, or operational practices. Any amendments will be communicated to all stakeholders.

12. Contact Information

For questions or concerns regarding this CCTV policy or to exercise GDPR rights, please contact:

salsatropicalmanagement@gmail.com

+447528709705